Trailer rental software
Contracts, photo inspections, payment schedules, and a lessee portal — built for fleets of 5 to 100 trailers. Set up in under an hour.
14 days free · No credit card · Cancel anytime
3-min product walkthrough
Built with operators running 10 to 80 trailers across TX, FL, GA, and the Midwest — not by SaaS people guessing at the problem.
But here is what your week looks like:
One missed payment costs more than a year of this software. One damage claim you cannot prove costs more than five years.
Automatic reminders, escalation sequences, and a lessee portal where they can pay 24/7. Stripe Connect handles the money — it lands in your account, not ours.
Built-in dunning recovers an average of 85% of late payments before they hit collections.
Photo inspection checklist at pickup and return — timestamped, GPS-tagged, signed by the lessee. AI flags damage automatically from the return photos.
The lessee cannot argue with their own signature on photos taken three weeks ago.
E-signature on FMCSA-compliant lease agreements, with Schedule A (trailer), B (payments), and C (terms). Lessees sign on their phone in the yard. Stored, audited, court-ready.
No more printing, faxing, or filing.
VIN, year, make, registration. Bulk import from spreadsheet works.
Pick a trailer, pick a customer, set the payment schedule. Contract generates automatically.
Your driver opens the link on their phone, walks around the trailer, snaps photos, lessee signs.
Payments run on schedule. If a payment fails, the system handles the reminders.
When the trailer comes back, you run the same inspection in reverse. Any damage gets billed automatically.
| Excel + paper | Generic fleet software | Trailer Rental Manager | |
|---|---|---|---|
| Built for trailer rental | |||
| Photo inspection at pickup/return | maybe | ||
| FMCSA-compliant e-sign contracts | rarely | ||
| Automatic payment + dunning | |||
| Lessee portal | |||
| Setup time | Weeks | Days | Under an hour |
| Monthly cost | "Free" (your time is not) | $300–800 | $59–$499 |
Starter
$59/mo
Up to 15 trailers
Pro
$129/mo
Up to 40 trailers
Business
$249/mo
Up to 100 trailers
Enterprise
$499/mo
Up to 200 trailers
No add-on fees. Stripe processing fees are pass-through (2.9% + 30¢).
They use it the first time they need to pay. After that, yes — because it is faster than calling you. The portal works on phone, no app install.
No. Payments and invoices sync to QuickBooks Online. You keep your books exactly as they are.
Supported natively. Schedule A handles the trailer transfer terms, and the system tracks payments toward ownership. See our dedicated lease-to-own page for details.
PostgreSQL with daily backups, S3 for documents with versioning, JWT authentication, Sentry monitoring, and a full audit log of every change. SOC 2 in progress.
Yes. Bulk CSV import for trailers, customers, and active rentals. We will help on the onboarding call.
Templates, storage, and reminders, yes. We are not lawyers, but our lease agreement template is built on 49 CFR 376 and has been reviewed by transportation attorneys.
14-day free trial. No credit card. Set up in an hour. Cancel anytime.